Over the last several years I have written numerous papers,
had an internship where I edited books, read and edited many of my friends’
papers for class, and I currently work at a newspaper where I edit milestones
and obituaries.
Yesterday my maid of honor sent me my bridal shower
invitations to read over before she ordered them. Sure enough I found a couple
of errors and realized that perhaps my first blog post about writing advice
should be about the common editing errors I have seen over the years. I have
included the top four mistakes that I continually see being made over and over
again and how you can fix them. (Yes I make these mistakes too.) You never want
to send someone a book to look over that is riddled with errors or turn in a
college term paper with spelling mistakes. Take the time and make sure your
writing is error free.
Spelling Errors
One of the most common mistakes I see when editing are
spelling errors. I believe that most of these mistakes come from the use of
Spell Check. It is a great tool to have and cuts down on some editing time, but
Spell Check doesn’t know the context of what you are writing and may steer you
in the wrong direction.
If you spell a word correctly bur perhaps it isn’t the
correct word to use in the context of what you are writing about, Spell Check
won’t pick up on that.
Example: I defiantly remember putting my keys on the
counter. Correct word: definitely (I spell this word incorrect a lot and for
some reason spell check always wants me to use defiantly instead of definitely
and unless you are paying close attention you won’t notice the difference.)
Example: I need to by a new pair of shoes. Correct word: buy
(If you type a simple error like that Spell Check isn’t going to catch it
because by is also a word.)
Advice: Don’t just use Spell Check. Make sure you re-read
your paper after you have used Spell Check. Spell Check is a great tool, but
only when it accompanies a real person looking over your paper. It is even
better if you have someone else look at your paper too. You may miss something
because you are familiar with the work. A fresh pair of eyes may catch
something you have missed. Also, don’t just have your friend look for spelling
errors, any of these mistakes in this blog post will have a better chance at
getting caught if someone else reads over your paper/book.
There vs. Their vs. They’re
Okay, I now you are all probably thinking that you learned
which “there” to use in grade school, but I see this mistake a lot, even when
reading over college papers. So here is a quick reference guide if you ever
need it.
There
Use there when referring to a place and to indicate the
existence of something.
Examples:
The grocery store is over there.
I live right there in that house.
There are a lot of cars in the parking lot today.
Their
Use their to indicate possession.
Examples:
We should go over to Tom and Jane’s house. Their house is
always so clean.
Their book collection is extensive.
They’re
They’re is a contraction of the words they and are, so use
they’re when you are saying they are.
Example:
They’re having a picnic today at the park. We should join
them.
Advice: If you are using any of these words in your paper
read through the sentence one more time. This error is something that shouldn’t
be happening. We all slip up occasionally, but remember, we learned this in
grade school.
*Also be aware of using the words your and you’re.
Apostrophe Misuse
Apostrophes are used for contractions and possessives. I see
most apostrophe errors in possessives but I see the biggest one in the
contraction it’s.
Possessives
Form the possessive of a singular noun by adding ‘s
Example: Mike’s bike, the child’s coloring book
Form the possessive of a plural noun by adding an apostrophe
after the final letter if it is an s or by adding ‘s if the final letter is not
an s.
Example: The students’ desks, the children’s toys
Contractions
The apostrophe is used to indicate the omitted letters in a
contraction. The problem I see most in this instance is it’s/its confusion.
It’s is a contraction for it is, it is NOT a possessive. Its
is the possessive for it.
Example: “It’s a wise dog that scratches its own fleas.”
Advice: When in doubt use it is instead of the contraction
and read the sentence carefully.
Fragments
A fragment is an incomplete sentence because it can’t stand
by itself. These can get complicated so I’m just going to give you the basics.
Luckily Word usually points out if you have a fragment in
your paper, but not a lot of people know why it is a fragment or how to fix it.
Here are three easy components to look for.
- Subject: person, place, or thing performing or doing the action,
- Verb: the action
- A complete idea: the reader isn’t left waiting for another word.
Example: Paper thrown everywhere. Correct: Paper was thrown
everywhere.
Example: During the stressful chemistry test. Correct: She
cried during the stressful chemistry test.
Advice: Always ask yourself if you think you have a
fragment, “Is this a complete idea?”
For more information on fragments and other grammar issues
visit http://grammar.quickanddirtytips.com/sentence-fragments-grammar.aspx
I use this website if I have a grammar question. I find it
very helpful.
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